Besides the positive mental state that this approach helped me accomplish, I actually ended up finishing more tasks per day. And if I have extra time, I will work ahead on the next day’s tasks. That way, I can work my way through that list for the day, get everything done and end the day feeling accomplished. If I had 30 tasks on my list for the day, I’d choose the top 15 prioritized tasks for the day and move the remaining 15 to the next day. I soon realized it’s not Todoist, it’s purely my unrealistic expectations. And I started hating Todoist because it brought me guilt no matter how hard I try to go through my neverending list of tasks. The list started to feel more painful than helpful. My list would have 30 tasks and I didn’t have the luxury of delegating or delaying them-everything had to get done (whether it was personal or for work). There is 24 hours in a day, be realisticĪt first, I found that I would end up with too many tasks on my plate each day. Priority: !!1 or P1 will assign highest priority to the task you’re enteringĪssignee: +me or +assignee_name to assign a task in a shared projectĥ.
![todoist tips todoist tips](https://theproductiveengineer.net/wp-content/uploads/2020/05/label_01-768x364.jpg)
When you’re quickly adding a task, consider the following shortcuts:ĭate: `today`, `tom`, `every sat`, `ev day at 9pm` Natural Language works here.
![todoist tips todoist tips](https://img.tradepub.com/free/w_makc29/images/w_makc29c8.jpg)
Keep using shortcuts until they become reflexesĮverything has a shortcut. If it’s on my Todoist, it’s going get completed. If it’s not on my Todoist, it’s not something I need to worry about. This process gave me peace of mind at the end of every day, I don’t have the anxiety of `I feel like I forgot something but I can’t remember what it was` hitting me in the middle of the night anymore. Make it a habit that every single time a task comes your way you either do it now or log it in Todoist so you don’t forget about it later. The idea here is that you never need to rely on your brain to remember what to do next. Create your own and make sure it’s unique, it definitely helps to make the process as frictionless as possible. Come up with a simple shortcut that will stick in your head and start building the habit of putting tasks directly into Todoist-organization can be taken care of later. The default desktop shortcut is CMD + SHIFT + T, but if you’re a developer like me that’s probably already reserved. Todoist for desktop has a customizable global shortcut feature for Quick Add Task. Project: Which project does it belong to? Priority: Where does it fit in 1-4 scale? To optimize the time entering a task, I focus on four things: To replace the labeling/filtering workflow, I started prioritizing/color-coding my tasks. Now, I’ve adjusted my workflow to focus less on labels and filters. Remember, we’re after improving productivity so every minute counts. Even if they took a second, that accumulates after a while. At the time, using the labels to group tasks and being able to view my to-do list based on how much time I had to complete a task was helpful.Īfter a while, I noticed that I’m not using labels and decided to drop them from my workflow since they did require time to enter.
![todoist tips todoist tips](https://www.bettertechtips.com/wp-content/uploads/2018/04/recurring-task-todoist-2.png)
The labeling and filtering features became critical aspects of how I enter tasks. In my early Todoist days, I followed the original Dialexa framework strictly. Start with the Dialexa framework, but above all, find the workflow that works for you Here are my top 10 tips for improving productivity using Todoist. I have some recommendations and advice for getting the most out of the productivity tool. And now that Todoist has become so important in my life, I often find myself telling friends and colleagues about all of its advantages. Since reading that blog post, I’ve integrated Todoist into my work and personal life, using the tool religiously every single day. It provided the framework I needed to hit the ground running when I started using Todoist.
![todoist tips todoist tips](https://i.ytimg.com/vi/lV-dubywfeo/maxresdefault.jpg)
In a way, that post was life-changer for me. A couple of years ago, we published a blog post that offered a 10-point framework for using Todoist to get things done.